Module 10 · Contracts & Commercial Management

Every variation. Every claim.
Documented and won.

Complete commercial management for EPC — Variation Orders, Extension of Time claims, back-charge register, LD forecasting, and AI-powered EOT claim building from project data.

Core Features

Commercial protection from contract award to final account.

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Variation Order (VO) Register
  • ✓VO register with unique VO numbers and status workflow
  • ✓Scope description, technical justification, and cost breakdown
  • ✓Cost impact: Materials / Labour / Equipment / Overheads / Margin
  • ✓Schedule impact assessment — delay days linked to CPM
  • ✓Client approval workflow: Submitted → Under Review → Approved / Rejected
  • ✓Back-to-back VO to subcontractors linked to main VO
⏱️
Extension of Time (EOT) Register
  • ✓EOT register with unique EOT numbers and event description
  • ✓Delay event linkage — which activity was delayed and by how much
  • ✓Critical path impact proof — linked directly to CPM analysis
  • ✓Notice period tracking — FIDIC 28-day notice compliance alert
  • ✓Concurrent delay analysis — client vs contractor delay breakdown
  • ✓EOT status: Draft → Submitted → Under Review → Granted / Rejected
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Back-Charge Register
  • ✓Back-charge register for subcontractor-caused costs
  • ✓Evidence attachment — NCRs, photos, inspection records, remediation costs
  • ✓Back-charge dispute workflow — contested amounts tracked separately
  • ✓Link to NCR register — quality failures that generated back-charges
  • ✓Credit note reconciliation against subcontractor payment certificates
  • ✓Cumulative back-charge exposure by subcontractor
⚠️
LD (Liquidated Damages) Forecaster
  • ✓LD exposure calculation — project delay days × LD rate per day
  • ✓LD cap tracking — maximum LD exposure under contract
  • ✓Rolling LD forecast — updated every time schedule changes
  • ✓LD mitigation register — recovery actions to reduce exposure
  • ✓Sectional completion LD — separate LD for each project milestone
  • ✓Dashboard: current LD exposure, cap remaining, recovery required
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Contract Navigator
  • ✓FIDIC Gold Book / Silver Book / Red Book clause reference library
  • ✓NEC3 / NEC4 clause search and interpretation
  • ✓Contract-specific clause bookmarking for quick reference
  • ✓AI clause interpretation — plain-English explanation of any clause
  • ✓Notice obligation calendar — track all contractual notice deadlines
  • ✓FIDIC back-to-back subcontract alignment checker
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Commercial Analytics
  • ✓Contract value dashboard: Original → Approved VOs → Current Contract Value
  • ✓Cash flow forecast — payment milestones vs actual receipts
  • ✓Profit and loss forecast — budget vs committed vs forecast final cost
  • ✓Claim success rate — VOs approved vs submitted by category
  • ✓Subcontractor cost report — committed vs invoiced vs paid
  • ✓Monthly commercial chapter generated by AI for MPR
AI in COM — 5 AI Features

AI that builds your claims. You present them.

An EOT claim that takes 3 weeks to prepare — AI drafts in 30 minutes.

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AI EOT Claim Builder
Feeds from CPM delay data, correspondence log, weather records, RFI register, and contract clauses to draft a legally structured Extension of Time notice — with delay event narrative, critical path proof, and notice compliance confirmation.
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AI Variation Justification Drafter
From the VO scope description, AI drafts a complete variation justification — technical basis, contract clause entitlement, cost build-up narrative, and programme impact assessment.
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AI LD Forecaster
AI analyses current schedule trend, recovery actions, and CPM float consumption to forecast final LD exposure at project completion — updated weekly with confidence interval.
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AI FIDIC Clause Navigator
Ask any question about your FIDIC or NEC contract in plain English — AI returns the relevant clause, its plain-English meaning, your obligations, and any notice requirements with deadline calculation.
⚖️
AI Back-Charge Evidence Compiler
AI analyses linked NCRs, inspection records, correspondence, and site photos to compile a structured back-charge evidence pack — ready for subcontractor dispute resolution.
How It Works

From delay event to approved claim.

1
Log Delay Event
Create delay event with cause, responsible party, and affected activities. System checks FIDIC notice deadline automatically.
2
AI Builds EOT Draft
AI pulls from CPM, correspondence, RFI register, and weather data to draft the formal EOT notice in 30 minutes.
3
Submit & Track
EOT submitted to client via correspondence module. Status tracked through review and determination.
4
Update Contract Value
On approval, VO or EOT updates the live contract value and revised completion date across all modules.

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